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Payment & Injury Policies

Kirsten Torling


Mike Peters

Rules and Ethics

Admirals covid-19 Rules and Regulations

1. Athletes will not come to any practice, game or club event if he/she has any of the following symptoms: a temperature, cough,  shortness of breath, diarrhea, vomiting, new loss of taste or smell runny nose or sore throat in the last 48 hours.  This symptom self-check must be done by the parent of the player prior to
heading to the rink. If a player has any of these symptoms, please notify   A decision will be made when the athlete will return to play.  See below return to play policy.

2. Athletes will not come to practice, game or club event if a member of the same household is sick and/or displaying symptoms listed above.

3. Each athlete will be required to bring their own water bottle, not touch or use other's water bottles, with their name clearly marked.

4. Athletes are encouraged to wear a mask during the entire time he or she is in the facility (on and off the ice at all times) if unvaccinated.

5. All staff and spectators not vaccinated will  be required to wear a mask at all times.

6. Athletes are encouraged to purchase and wear a full-face shield, although it is not required.

7. Athletes will stay 6 feet apart and follow social distancing protocol inside the rink prior and after ice time.

8. Guardians agree to discuss social distancing with your athlete prior to every practice.


 The following will be the AHC,  “COVID Return to Play Policy.” If an AHC athlete exhibits any of the symptoms described in  # 1, Rules and Ethics will discuss the situation with the parents of the athlete. Parents should expect to miss from one session to fourteen days (dependent on the longevity and severity of exposure/symptoms, and risk mitigation). This will be determined by input from the athlete’s parents, Rules and Ethics and the AHC Board of Directors and (complete transparency with regards to details is required to determine status).  Mitigating factors would be a negative COVID test result or possibly having only one symptom described in #1.
These guidelines are subject to change at any time.

Social Media Policy

The Admirals Hockey Club (AHC) recognizes that in today’s youth sports, social media can make sharing information simple and convenient. However, social media can also have a negative impact on its players, families, staff and the AHC in general. As part of our effort to providing a safe, friendly, and productive environment for all of its members, the AHC has adopted the following social media policy:

All AHC Members shall abide by the following guidelines when using social media:

  • Be positive and respectful.
  • Do not post any statements or content that would harm any member of the AHC.
  • Do not post any negative statements or content directed toward other hockey clubs or organizations such as AHAI or IHOA.
  • Do not post images or videos of others without their consent.
  • Finally, encourage others to be positive on social media.  If you see negative content, you should direct the content to the AHC Board of Directors.

USA Hockey empowers the AHC Board of Directors through Safesport to have the authority to enforce this social media policy. Violations of this policy are considered zero tolerance violations.  Any individual who has violated this policy will be subject to a hearing with the AHC Rules and Ethics Committee.  Consequences of violating this policy shall be subject to disciplinary action, up to and including expulsion from the AHC and a referral to AHAI for further disciplinary action.

This Social Media Policy applies to all board members, coaches, players and the families of players. This Social Media Policy applies to all social media content posted by board members, coaches, players and the families of players. 

Social media shall include but not be limited to SportsEngine, Team Snap, Facebook, Twitter, Instagram, Snap Chat, WhatsApp, Tumbler and any blogging platform.  Also, any text or group message sent to two or more persons that is outside of the above listed guidelines may constitute a violation.


Each year 2.5 million people volunteer their time to help coach kids.  These coaches are the vehicle that provide organized youth athletics an existence. As parents we will not always agree with a coaches decision.  However, it is important to recognize that the coaches role is to make decisions for the team first and a player second. Often, we tend to recognize the coaching staffs’ decisions through our player first and the team second. Also, we need to understand that most players are not aware of any problem until we, as parents, bring it to their attention.

Many sports throughout the United States have adopted the 24 Hour rule in an effort to address significant concerns, while attempting to remove the emotional concerns, particularly in the presence of the youth athlete.

The Admirals Hockey Club subscribes to the 24 Hour Rule.

Briefly, this means that parents are not to discuss any “negative” game situation with the coaching and management staff until at least 24 hours have passed from the completion of the game. At this point, if the issue remains a concern, the following procedure must be followed:

  1. The parent will contact the team manager and schedule a meeting with the team manager that will be documented.
  2. The team manager will discuss the area of concern with the coaching staff and obtain a documented, consensus, recommendation.
  3. The team manager, the coach or the coaches representative, as directed by the coach, will respond to the issue of concern to the parent.
  4. If the parent feels that the issue of concern remains and has not been appropriately addressed, the parent may schedule a meeting with the Admirals Rule and Ethics Chair or Coaching Director.

Violation of the 24 Hour Rule will be addressed as Zero Tolerance by the Rules and Ethics Committee and will result in a 30 day suspension.

Please respect the significance of the 24 Hour Rule Policy. If we honor this concept, concerns will be moved away from an audience with our children, a possible ill-timed discussion, and issues will be viewed in the proper perspective.

Injury Policy

     Admirals Hockey Club Ltd. recognizes that the sport of hockey requires a substantial investment on the part of the member.  In hockey, like any sport, injuries are part of the activity and may require the player to miss some time.  At registration the Admirals commit to providing a roster spot to the registered player, and in turn take on a substantial financial commitment in order to provide the roster spot.  In recognition of all that is involved, the Admirals Board of Directors (BOD) has adopted the following limited Injured Player Fee Credit Policy.

  1. The BOD reserves the right to review all requests for fee credits or refunds based on injury.
  2. Fee credits will only be considered in the event the injury is deemed “Season Ending” and documented as such by a physician.
  3. In order for the season ending Injury to be considered for a fee credit, the injury must occur while the member is participating in an Admirals game, practice, or skill session.
  4. Fee credits will only be considered if the member is in good standing and paid in full.
  5. If a player wishes to return from an injury in the current season that was previously deemed as “season ending”, the player can do so once all requirements listed below are met:
    • a.    A “clear to participate in the sport of hockey” letter from the player’s physician must be presented to the BOD prior to any subsequent participation.  
    • b.    All prior fee credits granted are reapplied to the current season.
  6. In order to try out for the next season after a “season ending injury”, the player must provide a “clear to participate in the sport of hockey” letter from the player’s physician prior to being allowed on the ice for tryouts.
  7. Fee credits considered or granted under this policy are applicable to any Admirals program and are transferable within an immediate family unit.
  8. In the event that a "season ending injury" as defined by this policy is determined by the player's physician to be "career ending" such that a player can no longer participate in the sport of hockey the terms of this policy will apply as a refund of the season fee as opposed to a credit against future fees.

Requests for fee credits or refunds for Spring programs will be considered on a case-by-case basis by the BOD. Fees incurred for programs other than the Fall regular season such as Summer programs, Pre-Hockey, Admirals Developmental Mite League (ADML) or any additional skill programs offered by the Admirals now or in the future are non-refundable and not governed by this policy.

Payment Policy

     Payment in full is due upon online registration, prior to taking the ice on the first night of tryouts. There is no processing fee for online payments. Declined payments will require a remedy of full payment of that installment within 10 days plus a fee of $35.00. Failure to comply with the fee agreement will result in immediate suspension from all Admirals Hockey Club privileges and activities. No refunds or credits except at the discretion of the Admirals Hockey Club’s executive board.

     The financial obligations of the Admirals Hockey Club related to a hockey season for ice time and other related operational costs are set at the time a team is rostered.  In order to ensure the continued financial health of the Club and its ability to maintain its own operations and good standing with our vendors and staff, it is paramount that all player financial obligations be met in a timely manner.  The Club provides financial flexibility to its members with its various payment options and plans, but will strictly adhere to the policy set forth below.

  1. Players with outstanding fees from any prior season or program will not be allowed to tryout or play in any subsequent season or program until the outstanding fees are paid.  There will be no exceptions to this rule.
  2. All payments are due in the amount and at the time agreed under the payment agreement executed between the Admirals Hockey Club and its member at the time of registration.
  3. All known issues with fee payments, including insufficient funds or credit card issues, should be brought to the notice of the Treasurer of the Admirals Hockey Club prior to the due date of the effected payment.  Payment issues brought to the attention of the Treasurer prior to the due date will not trigger an automatic player suspension for non-payment (so long as the issue is not covered by 4.2 below) but will be subject to a review by the Admirals Rules & Ethics Committee for a resolution within a time certain not to exceed 28 days.
  4. The return of a check for insufficient funds or the decline of a credit card on an installment payment will result in the immediate suspension of a player and a referral to Rules & Ethics under the following circumstances:
    • 4.1    The Treasurer did not receive notice prior to the due date of a potential payment issue.
    • 4.2    The effected player and/or family has been delinquent on a prior payment to the Admirals Hockey Club within the prior 12 months.
  5. Players suspended under the provisions of Rule 4 above will not be allowed to return to the ice until all outstanding financial obligations are met.
  6. Players who leave the Admirals Hockey Club with unresolved fee issues will be referred to AHAI (Amateur Hockey Association of Illinois) and be potentially subject to a state-wide financial suspension (as described in the AHAI Financial Obligations Guidelines available at

     The Admirals Hockey Club understands that hockey represents a large financial commitment and that unexpected personal circumstances do sometimes arise that make it difficult to meet this obligation.  When these unexpected circumstances do arise the Rules & Ethics Committee, and when appropriate, the Board of Directors is available to discuss these matters and work towards a solution that will keep our players on the ice.